A Company Secretary plays a crucial role in managing Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs). Here’s how they assist:

1. Notice Issuance: They draft and send the required notice for AGMs/EGMs to shareholders within the statutory period, ensuring compliance with the Companies Act.

2. Agenda Preparation: The company secretary prepares the agenda, ensuring all necessary business items, such as approval of financial statements, appointment of auditors, and special resolutions, are included.

3. Meeting Coordination: They handle logistics, ensuring quorum requirements are met, and assist in conducting the meeting smoothly.

4. Recording Minutes: The secretary takes detailed minutes of the meeting, documenting discussions, decisions, and resolutions passed.

5. Regulatory Filings: After the meeting, the company secretary files necessary resolutions and updates with the Registrar of Companies (ROC) (e.g., MGT-14 for special resolutions).

6. Shareholder Communication: They ensure communication with shareholders, including distribution of meeting outcomes, resolutions, and follow-ups.

By handling these tasks, a company secretary ensures that AGMs and EGMs are compliant, well-organized, and legally documented.